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Facility Services Agreement Template: A Ready Contract Certified by a Licensed Saudi Lawyer
- Category
- Property and lease
- Language
- Arabic + English
- Format
- Editable DOCX
CERTIFICATION RECORD
This template was prepared and reviewed by a licensed Saudi lawyer and is kept current as the Kingdom's regulations change.
Where an Arabic and an English text exist, the Arabic text prevails
An operations, maintenance, cleaning, and security contract governing service levels, deductions, invoicing, and the liability cap, and bilingual.
A facility services agreement governs the relationship between a business and whoever operates its building or site: cleaning, maintenance, security, and support services. Disputes in these contracts are rarely about the service itself, they are about its daily detail: a worker who did not show up, a fault report that was not attended to in time, a monthly invoice with no timesheet behind it. Sighaty template P-04 is written for the Saudi context and ties the monthly fee to a measurable service level and to defined deductions on failure, and it settles who bears materials and consumables, the liability cap, the term, and the termination terms, in two parallel languages with the Arabic text prevailing on any difference.
Get the Facility Services Agreement TemplateP-04What this contract is and when you need it
This is an ongoing operations contract, not a one-off deal, so its quality is measured by how well it governs month after month: what service is required, how its performance is evidenced, and what follows from a shortfall. A business that outsources the running of its premises to a contractor needs it, and the contractor needs it just as much to protect its fee from unlimited deductions and from claims beyond what it actually took on.
- Outsourcing cleaning, maintenance, or security to an operations contractor on an annual contract.
- A services contractor who wants one disciplined contract instead of repeated quotations.
- A tenant or owner who wants to discharge the lease's maintenance obligations through a contractor.
What the smart-fill asks and what you receive
The smart-fill asks about the client and the contractor and their commercial registration numbers, the monthly fee and the value added tax on it, and that payment be made against compliant invoices supported by timesheets within a window you set in days. It then goes to the heart of the contract: the deduction percentage per service-level failure and its monthly cap, the staff-absence threshold at which deductions begin, and the liability cap expressed as a number of months of fees, with the fraud and gross fault exceptions preserved.
What remains sets the shape of the engagement: the term in months and whether it renews, the notice period for termination for convenience and the notice period for breach, the dispute forum between the commercial court and arbitration before the Saudi Center for Commercial Arbitration, and who bears materials and consumables, the contractor or the client. Within minutes you receive a formatted bilingual Word document, ready to sign and editable before approval.
Why a lawyer-certified template beats a free download
Free operations contracts usually describe the service and then go silent on how it is measured, so follow-up turns into messages and goodwill: the client senses performance slipping with no stipulated deduction to apply, and the contractor faces arbitrary withholding with no cap. A template certified by a licensed Saudi lawyer closes that gap by tying the fee to performance with both a deduction cap and a liability cap, and by settling the materials and consumables clause that most circulating forms omit even though it is the first thing the parties argue over in month one.
Frequently asked questions
Who bears materials and consumables in the operations contract?
The parties set it during fill-in, since the template offers you the choice of placing them on the contractor or on the client. The financial effect is significant, because cleaning materials and small spare parts recur every month, and leaving them unstated turns every purchase request into a fresh negotiation.
How does the contract tie the fee to the service level?
Through defined deductions: a percentage per failure, a monthly cap on total deductions, and a staff-absence threshold at which deductions begin. You set these values during fill-in to suit the size of your site, and the fee is paid against compliant invoices supported by timesheets, so every deduction has a written basis.
Can the contract be terminated before its term ends?
Yes, within what you agree. The template separates termination for convenience on a prior notice whose length you set, from termination for breach on a shorter notice where the breach is not remedied. Keeping the two apart matters so that neither party uses the breach clause to walk away from a contract that simply no longer suits it.
The content is general guidance, not legal advice; consult a licensed lawyer for your specific case.