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Manager Appointment and Authority Matrix: A Ready Template Certified by a Licensed Saudi Lawyer
- Category
- Formation and governance
- Language
- Arabic + English
- Format
- Editable DOCX
CERTIFICATION RECORD
This template was prepared and reviewed by a licensed Saudi lawyer and is kept current as the Kingdom's regulations change.
Where an Arabic and an English text exist, the Arabic text prevails
A document appointing the manager, fixing his term and relationship to the company, and mapping an authority matrix with a clear ceiling on each decision.
What confuses small companies is rarely appointing a manager; it is the vagueness of his limits: whether he signs a large annual contract alone, whether he moves funds from the company account without reference to anyone, and when he needs partner approval. The absence of these limits means either paralysis in decision-making or open exposure. Sighaty template F-05 combines two documents in one: the resolution appointing the manager with his term and the basis of his relationship to the company, and an authority matrix tying each type of decision to its financial ceiling and its signatory, written within the framework of the Companies Law and bilingual with the Arabic text prevailing on any difference.
Get the Manager Appointment and Authority Matrix TemplateF-05What this document is and when you need it
The appointment alone is not enough: the bank asks about the signing limit, the supplier asks who can bind the company, and the partners ask when they must be consulted. The authority matrix answers all of that in a single table linking each type of decision to its financial ceiling and its signatory: what the manager decides alone, what needs a second signature above a set threshold, and what passes only by a partners' resolution. It also protects the manager himself, because it marks where his personal responsibility ends.
- Appointing a new manager or renewing an existing one.
- Opening a bank account or updating the authorized signatories and their limits.
- A company that has grown and now needs written limits on operational decisions.
What the smart-fill asks and what you receive
The smart-fill asks for the company name in Arabic and English and its commercial register number, the number of the partners' resolution making the appointment, and the manager's name and ID number. It then asks about the term of the appointment: a fixed term of a number of years you set, or until removal, and about the basis of the manager's relationship with the company: an employment contract or a service agreement, and the date of that contract in both the Hijri and Gregorian calendars.
It then moves to the matrix itself, asking for the financial ceilings you choose at each level: the cap on what the manager decides alone, the threshold above which a second signature is required, the limit that may be exceeded only with the partners' approval, and the maximum annual value of a contract the manager may conclude. You set these figures to suit the size of your company, and the template distributes them consistently across the matrix rows.
Within minutes you receive a formatted bilingual Word document, ready to sign and editable before approval, gathering the appointment resolution and the authority matrix into one document you can present to the bank or keep in the governance file. You move from implicit, unwritten authority to limits everyone knows in advance.
Why a lawyer-certified template beats a free download
Free forms usually settle for a general sentence granting the manager authority to manage the company, and that sentence is worthless in a dispute because it sets no measurable limit at all. They also conflate the manager's appointment as a legal capacity with his contract with the company, two different things with different consequences. The Sighaty template is certified by a licensed Saudi lawyer, separates the appointment from the contract, ties each authority to its ceiling and its signatory, and is updated as regulations change, so the bank, the partner, and the manager all read the document the same way.
Frequently asked questions
Does the manager sign an employment contract with the company or a services agreement?
Both options are in the template and you choose between them during fill-in, so the reference in the appointment document matches what you selected. The difference is practical: an employment contract falls under the Labor Law with the obligations an employer owes an employee, while a services agreement is a contractual relationship of a different nature. Choose the one that reflects the actual arrangement rather than the one that is easier to write.
Should I set a term for the appointment or leave it open?
The template offers both: a fixed term of a number of years you choose, or a continuing appointment until removal. A fixed term forces a periodic review of the appointment, while an open appointment is simpler administratively but makes review a decision someone has to initiate. Your articles of association and what the partners agreed govern the choice in your case.
Is the authority matrix enough for the bank?
The matrix sets the internal limits clearly and is read together with the appointment resolution, and it is the basis on which you build the signing delegation. A bank usually also asks for a resolution in its customary form naming the delegates and their limits, and the F-03 resolutions set covers that side so the two documents agree on figures and names.
The content is general guidance, not legal advice; consult a licensed lawyer for your specific case.