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Resignation Acceptance Template: A Formal Letter Certified by a Licensed Saudi Lawyer
- Category
- Employment and HR
- Language
- Arabic + English
- Format
- Editable DOCX
CERTIFICATION RECORD
This template was prepared and reviewed by a licensed Saudi lawyer and is kept current as the Kingdom's regulations change.
Where an Arabic and an English text exist, the Arabic text prevails
A letter documenting acceptance of an employee's resignation, fixing the last working day and the obligations that survive departure.
An employee's resignation does not end the relationship the moment the letter is handed over. What actually ends it is the employer's written reply accepting the resignation and fixing the last working day. Many companies settle for a quick message or a verbal nod, so the relationship stays open and a dispute surfaces later over the end-of-service date, the very date on which the final settlement and the closing formalities are built. Sighaty template E-12 is a formal letter on the company letterhead that records the resignation date, its acceptance, and the last working day, and points to the obligations that remain in force after departure, in two parallel languages with the Arabic text prevailing on any difference.
Get the Resignation Acceptance TemplateE-12What this letter is and when you need it
The resignation acceptance letter is the employer's formal reply to a resignation the employee has submitted. Its first job is to fix two dates: the date the resignation was submitted and the actual last working day, because the gap between them is the notice period. Its second job is to remind both sides that ending the contract does not cancel everything, since some obligations such as confidentiality or non-competition remain in force after departure where they were signed in annexes. The letter is filed in the employee record and becomes the reference for any later review of the end-of-service date.
- Formally replying to an employee's resignation and fixing the last working day.
- Waiving the remainder of the notice period and bringing the departure date forward.
- Ending a fixed-term contract by mutual agreement before its term expires.
What the smart-fill asks and what you receive
The smart-fill asks for the letter date and its reference number, the employee's name, ID number, and job title, then the date the resignation was submitted and the last working day. It then asks which annexes survive the end of the relationship, such as a non-compete annex, so the letter names them expressly. Two further questions change the drafting: whether the employee is released from the remainder of the notice period so employment ends earlier and what the last working day then is, and whether a fixed-term contract is being ended by mutual agreement and on what date that takes effect. You can optionally add the company letterhead line.
Within minutes you receive a formatted bilingual letter, ready to sign and stamp and editable before approval. You move from an undocumented verbal approval to a document that proves the end-of-service date, the date on which the final settlement, the end-of-service award, and the closing formalities are all built.
Why a lawyer-certified template beats a free download
Most free resignation-acceptance forms are two lines: thank you and we accept. That reads politely and settles nothing. It names no last working day, clarifies no position on the notice period, and points to no surviving obligations, so the letter is worthless at the first disagreement. The Sighaty template is certified by a licensed Saudi lawyer and requires the details that make the letter a record rather than a courtesy, and it is updated as regulations change. The cheapest document you can write is the one that prevents a dispute over a single date.
Frequently asked questions
Can the employee be released from the rest of the notice period?
Yes, and the template asks about it expressly. Choose the waiver and you set the new last working day, so the drafting states that the relationship ends on that date even though the notice period was not completed. Documenting the waiver in the letter itself matters, because bringing the departure forward without written wording opens an argument over whether the early exit was with the employer's consent or an absence from work.
How does the letter differ if the contract is fixed-term?
A fixed-term contract rests by nature on ending when its term falls due, so the template offers a mutual-agreement ending before the term expires, with the effective date set. That path matters especially with non-Saudi employees, whose contracts are always fixed-term, so the letter describes the situation as it truly is instead of treating it as an ordinary resignation.
Do confidentiality and non-competition survive the resignation?
Obligations signed in separate annexes, such as confidentiality and intellectual property or non-competition, do not lapse automatically when the employment contract ends; they are governed by what those annexes agreed. That is why the template asks which annexes survive so the letter names them, and the employee leaves with a written record of what still binds them.
The content is general guidance, not legal advice; consult a licensed lawyer for your specific case.