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Termination Letter Template: Three Forms Certified by a Licensed Saudi Lawyer
- Category
- Employment and HR
- Language
- Arabic + English
- Format
- Editable DOCX
CERTIFICATION RECORD
This template was prepared and reviewed by a licensed Saudi lawyer and is kept current as the Kingdom's regulations change.
Where an Arabic and an English text exist, the Arabic text prevails
A letters set covering non-renewal, termination on notice, and dismissal for cause after an investigation, in two languages.
Ending an employment relationship is not one letter that fits every case. The letter notifying an employee that a fixed-term contract will not be renewed differs in substance and effect from the letter that terminates on notice, and both differ from a dismissal for cause issued after a written investigation. Sighaty template E-11 gathers the three forms in one set built on the logic of the Labor Law. During fill-in you pick the form that fits your case, and the letter comes out complete with the details, the dates, and the reason, bilingual with the Arabic text prevailing on any difference, ready to file in the employee record and to rely on later.
Get the Termination Letters Set TemplateE-11What this set is and when you need it
The set is three formal letters issued by the employer to document the end of the employment relationship. The first notifies the employee that a fixed-term contract will not be renewed, with adequate notice before it expires, and it is used most with non-Saudi employees because their contracts are always fixed-term. The second terminates the contract on notice by reference to the notice clause in the contract itself. The third is a dismissal for cause issued after a documented investigation in which the employee's statement is heard. Choosing the wrong letter does not merely delay the termination, it can reverse the position at the first review.
- Notifying an employee on a fixed-term contract that it will not be renewed before the term ends.
- Terminating on notice by relying on the agreed notice clause.
- Issuing a dismissal for cause after a written investigation with the employee.
What the smart-fill asks and what you receive
The smart-fill opens with the one question that sets the path: the letter type. Choose non-renewal and it asks for the expiry date and whether the notice is one month or two. Choose termination on notice and it asks for the notice clause number in the contract, the date of this notice, the notice period in days, the last working day, and whether the notice period is paid in lieu so the employee leaves immediately. Choose dismissal for cause and it asks for the incident date, the investigation date, a precise description of the act, the regulatory sub-item relied on and its quoted text, a summary of the employee's statement, and the date the termination takes effect. In every case it asks for the contract date and for the precise reason for termination in both Arabic and English.
After you answer, within minutes you receive a single formatted letter in two languages, with the two unused forms stripped out so you never hand an employee a document carrying options that do not apply to them. The letter is editable before approval, suits delivery by hand or by formal mail, and files in the employee record as evidence that notice was given.
Why a lawyer-certified template beats a free download
The termination letter is the document read word for word at review, and every phrase in it counts. A free template usually blends the three forms into one text, or states a generic reason that does not hold, or stays silent on the investigation that must precede a dismissal for cause. The Sighaty template is certified by a licensed Saudi lawyer, separates the paths, and requires the details each path rests on, and it is updated as regulations change. The difference between a carefully drafted letter and one copied off the internet shows in the outcome, not in the layout.
Frequently asked questions
What is the difference between non-renewal and termination on notice?
Non-renewal concerns the fixed-term contract: it notifies the employee that the contract will end on its agreed expiry without renewal, and it is sent ahead of the expiry date with the notice you choose during fill-in. Termination on notice, by contrast, stops the relationship before its natural end by relying on the notice clause in the contract. The template separates the two forms because each rests on a different basis and produces a different effect.
Do I need an investigation before issuing a dismissal for cause?
The dismissal-for-cause path in the template is built on the existence of a written investigation, which is why it asks for the incident date, the investigation date, a precise description of the act, and a summary of the employee's statement. Documenting that the employee was heard before the decision is what makes the letter defensible, and a decision issued without that record stays weak however clear the incident may be.
Does the template cover paying in lieu of the notice period?
Yes. In the termination-on-notice path the template asks expressly whether the notice period is paid in lieu. Choose yes and the drafting states that the relationship ends on the last working day you set, with the notice consideration due. Choose no and the letter comes out with the start and end of the notice period. Settling this in the letter itself prevents a later dispute when the final dues are calculated.
The content is general guidance, not legal advice; consult a licensed lawyer for your specific case.